Privacy Notice

What Information We Collect

We collect information about pupils, parents and guardians during the admissions process and throughout the child's time at school. This includes:

• Full names, dates of birth and gender
• Home address and contact details (phone numbers, email addresses)
• Emergency contact information
• Medical information relevant to the child's welfare and safety at school
• Academic records, assessments and progress reports
• Attendance records and behavioural records
• Photographs and images for school publications (with documented consent)

How We Use Your Information

Personal data is used for the following purposes:

• Managing the child's education, wellbeing and development within the school
• Communicating with parents and guardians about academic progress, events and school matters
• Meeting statutory legal obligations, including safeguarding and child protection requirements
• Ensuring health and safety on school premises and during school activities
• Processing admissions and maintaining accurate enrolment records

Who We Share Information With

We share personal information only in the following circumstances:

• When required by law or a statutory authority (e.g. child protection agencies)
• To protect a child's welfare in an emergency or safeguarding situation
• With your explicit written consent for other purposes

We do not sell, rent or share personal data with commercial third parties for marketing or advertising purposes.

Data Security

We store personal data securely, in physical and digital formats with access limited to authorised staff only. Our data practices include:

• Password-protected systems and secure physical filing
• Access granted only to staff with a legitimate need
• Data retained for the duration of the child's enrolment and for legally required periods thereafter
• Secure disposal of data that is no longer required

Your Rights

Parents and guardians have the right to:

• Request access to personal data we hold about their child
• Request correction of inaccurate or incomplete data
• Request deletion of personal data, subject to our legal and safeguarding obligations
• Withdraw consent for non-essential uses of data (such as photographs) at any time

To exercise any of these rights, contact the school office using the details below.

Contact & Updates

For any privacy-related queries, concerns or requests, please contact us directly. This notice may be updated periodically to reflect changes in our practices or applicable regulations.

Current version: August 2025.